by | Feb 23, 2022 | Blog, Executive Assistant

Executive assistant is one of the most highly searched administrative roles on the internet. But when scrolling through job listings, you can easily get confused by the myriad of different executive assistant titles used today.

EA job titles can vary massively between companies. People use a wide range of titles to describe similar administrative positions and responsibilities. Some organizations are even getting creative and having fun with their EA job titles.

Below we’ll run you through some of the most common executive assistant job titles.

What is the Role of an Executive Assistant?

An executive assistant is a high-level administrative professional. They provide dedicated support to a company’s executives and senior employees. EAs handle administrative and clerical work, such as answering calls and filing documents. Responsibilities also include managing calendars, organizing events, and liaising with clients.

The role of an executive assistant has greatly evolved from what it once was. EAs are taking on more responsibility than ever before. What started as a basic administrative job has flourished into an exciting career path.

Executive Assistant Titles

With the diverse scope of EA roles today, executive assistant job titles can vary between companies. People use many EA titles interchangeably to describe similar roles and responsibilities.

EA titles often depend on the size of the organization. There may only be one executive assistant in smaller companies to support the executive team. In larger organizations, there may be a hierarchical structure of administrative professionals. A person could move from administrative assistant to executive assistant to senior C-level executive assistant.

Below are some of the most searched job titles related to the executive assistant career path

A white woman stands at a desk with a monitor on it and papers in her hands

Entry Level Assistant Titles

Entry-level assistant positions require the least amount of experience. They are fairly generalized in their responsibilities. 

Receptionist

A receptionist or secretary is the first point of contact for visitors and clients entering an office. They usually sit at the front desk or lobby entrance to greet and direct guests as they arrive. Other receptionist tasks include answering the phones, directing calls, and signing for deliveries. A receptionist doesn’t perform as many business-related tasks as an administrative assistant.

Administrative Assistant

An administrative assistant performs clerical and administrative duties to ensure day-to-day workplace operations run smoothly. An AA may answer calls and greet guests, much like a secretary. But AAs also organize schedules, maintain the office filing system, plan company events, and provide business-related project support.

Office Assistant

An office assistant performs most of the same duties as an administrative assistant. But while an administrative assistant works within one department or with a group of executives, an office assistant supports the entire office. Responsibilities may also include monitoring office inventory and ordering supplies.

Other entry-level assistant titles include:

  • Support assistant
  • Staff assistant
  • Office administrator
  • Administrative support specialist 
  • Administrative clerk

Mid-Level Assistant Titles

After successfully gaining the necessary skills and administrative experience, you can move up into a mid-level assistant position. These positions come with different titles.

Executive Assistant

An executive assistant provides dedicated higher-level support to an executive or the executive team. They conduct many of the same duties as an administrative assistant, such as answering calls, organizing meetings, and managing schedules. But EAs also help with more crucial business-related tasks like managing projects and client relationships.

Personal Assistant

A personal assistant may help with business-related tasks similar to an executive assistant. Unlike an EA, a PA also performs personal tasks. These tasks may include managing an executive’s private calendar, handling family matters, and running personal errands.

Department Coordinator

A department coordinator ensures the smooth day-to-day operations of an entire department. They maintain the department calendar, manage the filing system, assist in budget preparation, and perform many other administrative duties. They may also supervise other administrative staff within the department.

Other mid-level assistant titles include:

  • Executive administrative assistant
  • Administrative services officer
  • Administrative specialist
  • Executive technician

Experienced Assistant Titles

These high-level assistant titles are for roles that require significant experience. They’re a company’s most skilled and highly paid administrative staff. More experienced assistants work alongside higher-ranking employees within the organization. They may also supervise other administrative and support staff. And, of course, they have unique titles.

Senior/C-Level Executive Assistant

A senior/C-level executive assistant provides dedicated support to a company’s CEO or other members of the C-Suite. They report directly to the CEO and have many high-priority responsibilities, from organizing the CEO’s calendar to managing company-wide projects.

Office Manager

An office manager is in charge of the everyday functioning of the entire office. They oversee all administrative activities and may supervise a team of administrative or support staff. Responsibilities include implementing the office filing system, managing inventory, and organizing meetings and company events.

Virtual Assistant

A virtual assistant provides remote administrative assistance. VA can be a contract or full-time position, depending on the needs of the person hiring. 

Specialized virtual assistants have a skillset tailored to a particular niche. They offer remote support in digital marketing, graphic design, travel organization, language translation, or bookkeeping. Specialized VAs are experts in their fields. They can help fill gaps in a business’ strategy rather than only performing administrative tasks. 

Other experienced assistant titles include:

  • Administrative business partner
  • Senior support specialist
  • Senior administrative assistant
  • Lead administrative assistant
  • Lead executive assistant
  • Chief executive assistant
Two VA's with their laptops facing each other and magnifying glass, pencil and eraser in the middle

Alternative Executive Assistant Titles

Some companies like to have fun with their administrative and executive assistant titles. Rather than sticking with traditional EA titles, you could get creative and choose something more unique to your role. People base these titles on key skills and traits, not organizational hierarchy.

Some creative executive assistant titles include:

  • Captain of multitasking
  • Chaos coordinator
  • Chief scheduler
  • Scheduling wizard
  • Time ninja
  • Chief image officer
  • Workflow guru

How to Choose the Right Executive Assistant Title

With the evolution of administrative and executive assistant positions, many people switch up their titles. If you’re looking to change your EA title, consider some things before running it past your boss.

Think of Your Current Responsibilities

Make sure that your executive assistant title reflects what you do, not what you might want to do. Create a list of all the duties of your current role. Also consider how much of your time you dedicate to each. Running through your key responsibilities can help you better capture what exactly you do and pick a title accordingly. 

Focus on Your Value to the Company

If you have a lot of different responsibilities that change regularly, try focusing on the value you bring to the company instead. What are you the go-to person in the office for? Or what task would your boss find most difficult to complete without your help? 

Do Your Research

Find out what the people performing your responsibilities at other companies call themselves. Researching the industry can help you pick an executive assistant title that isn’t irrelevant or out of place. 

Also, consider other job titles within your company. Make sure your new title fits within the company hierarchy and culture. Traditional companies may prefer conventional job titles. While creative companies might give you more freedom and fun with your title.

Consider Longevity

Try not to be too short-sighted when choosing an executive assistant title. Is this title exclusive to you? Or will your predecessor also be able to use it when you move on to another position? A job title should have the potential to last within a company for many years to come.

Find Your Next Executive Assistant Title with LifeSquire

At LifeSquire, we’re always looking for hardworking executive assistants to join our candidate pool. We also want to help those interested in advancing on the executive assistant career path through LifeSquire Academy. Contact us today to get started on your next executive assistant title.

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